Client Communication Freelancing Tips

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You’ve made it through the week, nice work! On Friday’s I cover various topics related to building a freelance developer business based on my own experiences and today I’m going to discuss how to have effective client communication.

When I was originally building up my freelance business I heard a common complaint from clients talking about previous developers that worked on their projects: poor communication and a lack of transparency.

As a developer I know how hard it is to fall into the trap of wanting to dive into the code and build a project, however without proper client communication you’ll run into the following issues:

  • Clients will think that no work is being performed. Regardless of reality, if you don’t tell a client what you did their first assumption is going to be that you didn’t do anything. This can get very messy when you send your bill and the hours that you charged don’t match what the client estimated based on your updates.
  • You may be building a feature in a way that the client didn’t expect. I’ve had it happen a number of times where I understood a requirement to mean one thing, but the client had a completely different expectation in mind.

While the immediate reaction to try and fix communication issues may be to be in constant communication with the client, this approach will waste your time and it will also give them the mindset that you’ll always be available, which will limit your freedom, which kills one of the main reasons you became a freelancer in the first place.

So with these issues in mind I’ve put together a system for client communication that is balanced, meaning that the client will feel informed about the project but it will not inhibit your personal freedom. If you can perfect this part of being a freelancing you’ll see that it leads to happy customers while also being a healthy environment for you as a freelancer.

System for maintaining proper client communication

  1. Create a project management dashboard, I’ll typically use Basecamp or Trello, however you can use anything that you prefer and is easy for the client to use.
  2. At the beginning of the day schedule when you’ll work on the project. Each morning I write down on a dry erase board all of the projects I’m going to work on, and I list what time slots I’m going to work on them. For example: I’m going to work on Rails project for XYZ client from 2pm-3:30pm.
  3. After the schedule is set I message the clients and I let them know when I’ll be working on their project so they can contact me during that time slot if they need something immediate and they will also know that work is going to be performed that day.
  4. After each project time slot that day I post on the project dashboard an update on the tasks that were worked on that day. Because I like being efficient with time I’ll usually copy and paste the GitHub commit comments as bullet points.

If you follow this system your clients will be happy because they will know what you’re doing each day, and it lets your stay in control of your schedule.

client communication

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